The Columbia Open-Access Publication (COAP) Fund will underwrite reasonable article-processing fees for open-access journals when funds are not otherwise available. The fund is supported by Columbia University Libraries/Information Services (CUL/IS). CUL/IS has established the COAP Fund in fulfillment of Columbia’s commitment to the Compact for Open-Access Publishing Equity.
Read the fund guidelines below.
Browse a list of articles supported by the COAP Fund.
Please note that the COAP Fund has been depleted for the current fiscal year and that new applications cannot be supported at this time. Please check back in July 2017 when the fund is replenished. Contact firstname.lastname@example.org with any questions.
The goals of the COAP Fund are to support innovative models of scholarly publishing; Increase access to Columbia’s research and scholarship; and aid Columbia faculty, students, and staff who want to publish in open-access journals but who do not have other sources of funding to cover article-processing fees.
The COAP Fund is available to any Columbia faculty member, post-doctoral researcher, staff member, or student author. Authors who were at Columbia while the research was conducted may also qualify for reimbursement. The fund is not currently available to Columbia affiliates including Barnard College, Teachers College, or Union Theological Seminary.
COAP funds apply to article-processing fees for scholarly peer-reviewed articles.
Eligible Publication Venues
COAP funds may be used to pay article-processing fees in open-access journals (i.e., journals that do not charge readers or their institutions for access to the peer-reviewed articles they publish). Eligible journals must:
- Provide unfettered access to all peer-reviewed articles. Journals with a hybrid open-access model or delayed open-access model are not eligible.
- Be a member of the Open Access Scholarly Publishers Association OR adhere to its Code of Conduct.
- Have publicly available a standard article fee schedule.
- Have a policy to waive fees in cases of economic hardship (though some exceptions to this requirement may be allowed).
Many, though not all, eligible journals will be listed in the Directory of Open Access Journals.
No Other Sources of Funding Available
The COAP Fund is a limited resource intended to support open access publishing across the university. We expect researchers to request funding for open access publication from their funding agency if they can do so (the National Institutes of Health, the Wellcome Trust, and the Howard Hughes Medical Institute will all fund open access publication as part of their research grants). If such funds are not available, we welcome your application to the COAP Fund.
No Departmental Funds were used
The COAP Fund can only be used to reimburse individuals and not departments. Only researchers who paid their article processing charges with personal funds may be eligible for reimbursement. Researchers who paid with a departmental card will be rejected.
Article Reimbursement Cap
The maximum dollar amount that the COAP Fund will reimburse for a single article is $3,000.
Author Reimbursement Cap
Authors may receive funding for up to $3,000 per year for all article-processing charges. Unused amounts do not roll over to future years.
In the case of an article with multiple authors, each eligible author can apply for reimbursement for a prorated portion of the publication fee. An example: An article with three authors, two of whom are from Columbia, is to appear in a journal with a $3,000 publication fee. Each Columbia author may apply for reimbursement for $1,000. In the hypothetical case of an eligible journal with a $6,000 publication fee, each Columbia author could apply for reimbursement for a prorated portion of the $3,000 funding cap per article, or $1,000.
Application and Reimbursement Process
Please submit your request for funds immediately upon your article’s acceptance for publication by following the instructions for application and reimbursement.
Funded Articles to Academic Commons
We deposit copies of the final published version of articles supported by the COAP Fund in Academic Commons, Columbia’s online research repository. Academic Commons staff will also contact funded authors and encourage them to deposit all their eligible research outputs into the repository.
CUL/IS has committed $25,000 for the program for the 2015-16 academic year. Funding for articles that comply with the eligibility criteria will be distributed on a first-come, first-served basis.
All aspects of this program, including the amount of funding committed to the program, will be analyzed and reviewed on a regular basis.
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