COAP Fund Instructions for Application and Reimbursement

Please note that the COAP Fund is currently not accepting applications. Please contact with questions.

You must be able to answer “yes” to all the questions below to be eligible to apply for reimbursement from the COAP Fund.

  1. Are you a Columbia faculty or staff member, postdoc, or currently enrolled graduate or undergraduate student?
  2. Are you applying for funds to help underwrite article-processing charges related to publishing your peer-reviewed scholarly article in an open-access journal?
  3. Are you publishing in an open-access journal that provides unfettered access to all peer-reviewed articles; has publicly available a standard article fee schedule; is a member of the Open Access Publishers Association OR adheres to its Code of Conduct; and has a policy to waive fees in cases of economic hardship?
  4. Can you confirm that you do not have any other source of funding to cover article-processing fees?
  5. Was your article accepted for publication after January 1, 2010?

See the fund guidelines or frequently asked questions for more information.

Reimbursement Instructions

The COAP Fund will only reimburse individuals who can provide an invoice from the publisher and proof of payment. [Please note: COAP Fund policy has changed and we can no longer reimburse departmental accounts.]

To request reimbursement, please submit the following.

1. Invoice from the publisher. Acceptable formats include emails and PDFs.

2. Proof of payment. Acceptable proofs of payment from individual’s accounts are:

  • Canceled check (or copy of both the front and back of a canceled check)
  • Credit card receipt (original required)
  • Credit card statement

3. Reimbursement forms. These are:

You may email the filled-out and signed documents to You can also fax documents to 212-854-9099, attn: Nicole or mail them to::

Mail Code 3301
201 Lehman Library
International Affairs Building
420 West 118th Street
New York, NY 10027

Email questions to