Open Access Policy Template

Is your department or school ready to approve an open access policy? Join the Lamont-Doherty Earth Observatory and the Columbia University Libraries/Information Services by using the template available for download below. It has language that can apply to any unit of Columbia.

The heart of the policy is the following paragraph:

Each officer and other professional staff member within the [YOUR DEPARTMENT OR SCHOOL HERE] of Columbia University hereby commits to make his or her scholarly journal articles accessible to the public through a digital repository based at Columbia University or through an appropriate alternative open access repository.

Download the Template

To use the template, download the document and add the name of your unit in the places indicated.

Columbia University Open Access Policy Template [MSWORD]

Ask Questions

View our list of frequently asked questions about the policy.

Do you have additional questions about the policy? Send an email to kp2002 [at]

Tell Us About Your New Open Access Policy

When your department or school approves an open access policy, we want to know! Please alert us at kp2002 [at]


The Scholarly Communication Program (SCP), the Copyright Advisory Office (CAO), and the Center for Digital Research and Scholarship (CDRS) can help you implement your open access policy. We can:

  • post the policy language on the SCP website;
  • educate authors on negotiating with their publishers;
  • research journal policies on author self-archiving;
  • create a workflow to remind authors of their obligation to deposit a version of their published articles in an open-access repository; and
  • provide support for depositing materials in Columbia's digital repository, Academic Commons.


Use the Academic Commons Self Deposit Form to deposit your scholarly work in Columbia's open access repository.

Read about open access policies at Columbia's peer institutions.

View an introductory FAQ about open access.

Watch a video of CAO Director Kenneth Crews offering tips on how to negotiate for better publication agreements.