COAP Fund Instructions for Application and Reimbursement

1. Are you a Columbia faculty or staff member, postdoc, or currently enrolled graduate or undergraduate student?
2. Are you applying for funds to help underwrite article-processing charges related to publishing your peer-reviewed scholarly article in an open-access journal?
3. Are you publishing in an open-access journal that provides unfettered access to all peer-reviewed articles; has publicly available a standard article fee schedule; is a member of the Open Access Publishers Association OR adheres to its Code of Conduct; and has a policy to waive fees in cases of economic hardship?
4. Can you confirm that you do not have any other source of funding to cover article-processing fees?
5. Was your article accepted for publication after January 1, 2010?

See the fund guidelines or frequently asked questions for more information.

Apply for Approval

Please apply to the COAP Fund upon your article’s acceptance for publication.

1. Fill out the application form and submit it online.
2. Pay the article processing charge using your credit card or personal check.
3. If your application is approved, submit a request for reimbursement.

Reimbursement Instructions

The COAP Fund will only reimburse individuals who can provide proof of payment. [Please note: COAP Fund policy has changed and we can no longer reimburse departmental accounts.]

To request reimbursement, please submit the following.

1. Proof of payment. Acceptable proofs of payment are:

• Canceled check (or copy of both the front and back of a canceled check)
• Credit card receipt (original required)
• Credit card statement

2. Reimbursement forms. These are:

• W-9 form
• Travel and Business Expense form 

You may email the filled-out and signed documents to coapfund@columbia.edu. You can also fax documents to 212-854-9099, attn: Fernanda or mail them to::

Email questions to coapfund@columbia.edu.